Know where your students apply, and what comes of it
Students apply on many sites your careers platform never sees. TopCV lets them log those applications in one place, in one click from the Chrome extension’s side panel or with a quick manual entry, and lets the careers service follow outcomes for the students who choose to share, without chasing anyone by email.
What your careers platform does not see
Your platform knows about the offers it hosts. But students, especially those looking abroad, also apply on LinkedIn, Indeed, Glassdoor, Welcome to the Jungle and on company career pages. Those applications are invisible to the school.
The result is a partial picture: you know who attended a workshop or booked an appointment, but not how many applications a student has sent, in which countries, or whether any of them led to an interview.
Chasing students for updates does not scale
To fill the gap, careers teams send surveys, reminder emails and shared spreadsheets. Response rates are uneven, answers arrive months later, and someone has to consolidate everything by hand.
That work falls on counselors who already follow many students. Every hour spent reconciling spreadsheets is an hour not spent with students.
How tracking works for students
Students install the TopCV Chrome extension. On a job ad on LinkedIn (linkedin.com), Indeed (indeed.com and fr.indeed.com), Glassdoor (glassdoor.com and glassdoor.fr) or Welcome to the Jungle (welcometothejungle.com), they record the application in one click via the TopCV side panel: the button opens the offer and marks it as applied. The extension does not check that the application was actually submitted on the employer’s site. Applications sent anywhere else, including other country versions of these sites (such as de.indeed.com, uk.indeed.com, ca.indeed.com or glassdoor.co.uk), company sites, email applications or referrals, are added by hand.
Each student keeps one list of everything they have sent, with the status of each application, and updates that status as answers come in. The careers service reads the shared tracker directly instead of collecting updates by email.
- Recorded from the side panel: company, role, status and date; country only when country-adapted documents were generated for the offer
- One-click recording via the TopCV side panel on linkedin.com, indeed.com, fr.indeed.com, glassdoor.com, glassdoor.fr and welcometothejungle.com; manual entry everywhere else, including other country versions
- Status updated by the student in the tracker as the application moves on (interview, offer, rejection…)
- Interface in English or French, chosen by each student
What the careers service sees
Students decide whether to share their applications with the school. For those who do, the careers service sees their applications and outcomes: individually for advisors, and in aggregate on the dashboard.
- Applications and statuses of students who turned sharing on
- Never CVs, cover letters or job ad texts
- Statistics by cohort, country and contract type, with groups of fewer than 5 students hidden
- No scoring or ranking of students
Better-prepared appointments
Before an appointment, an advisor can open the applications a student has shared and see where things stand: which countries, which roles, which applications are still waiting for an answer.
The meeting starts from facts rather than memory, and the time goes to the next step: rethinking a target, preparing an interview, following up with an employer.
Figures to show leadership
The dashboard turns shared applications into figures by cohort, country and contract type. Anonymised statistics export to CSV for your employment and accreditation reports; admins can also export detailed applications.
These figures describe what students choose to share, not the whole cohort. Presented as such, they still give leadership a concrete, regularly updated view of the careers service’s international work, rather than a once-a-year survey.
Consent and GDPR
Sharing is opt-in and can be reversed at any time. The school is the data controller and TopCV the processor; a data processing agreement can be provided on request. Each careers team only sees its own school’s data, because access is limited to that school’s members, and sensitive actions such as exports or viewing a student’s applications are recorded in an audit log.
Test it on one cohort for one semester
The pilot runs on one cohort for one semester. Your careers-service admin creates the cohort and pastes the student list; students receive their invitations, install the extension and start tracking. Nothing changes in your existing platform.
The pilot includes an activation commitment: if fewer than 40% of the cohort activate, the pilot is fully refunded. At the end, you have a semester of real tracking data from your own students to decide whether an annual licence is worth it.
Ready to try it with one cohort?
A pilot with an activation commitment is enough to measure adoption before committing to an annual licence. If fewer than 40% of the cohort activate, the pilot is fully refunded. The activation rate is calculated over all invited students, including expired invitations.